Whistleblowing & Reporting Procedure
Effective Date: 27 Sept 2025
1. Policy Purpose
AIC encourages reporting of wrongdoing (including modern slavery indicators, money laundering concerns, bribery, corruption, safety breaches) without fear of reprisal.
2. Scope
Applies to employees, contractors, suppliers, clients and third parties.
3. How To Report
Options:
Email (confidential): privacy@aicuk.ltd or aml@aicuk.ltd
General contact: contact@aicuk.ltd (marked CONFIDENTIAL)
In person / telephone: Director, AIC Professional Services UK Ltd — request private meeting.
Reports can be anonymous but providing contact details allows for follow-up. If the report is urgent and concerns immediate danger or a possible criminal act, contact the police / NCA immediately.
4. Protection for Whistleblowers
AIC will not tolerate retaliation or victimisation. Any attempt to penalise a whistleblower will be treated as misconduct and subject to disciplinary action.
5. Investigation & Confidentiality
Reports are acknowledged within 5 working days.
Investigations conducted impartially; maintain confidentiality to the extent possible.
Where wrongdoing is confirmed, AIC will take corrective action, which may include contractual remedies, remediation, disciplinary or referral to authorities.
6. External Reporting
If internal routes are not appropriate or concerns persist, individuals may contact:
National Crime Agency (NCA) — for SARs and suspected financial crime.
UK Modern Slavery Helpline or law enforcement for urgent human trafficking incidents.
Information Commissioner’s Office (ICO) for data protection concerns.
