Stafr – Event Staffing & Crew Booking

Stafr is AIC’s cloud-native event staffing and crew booking platform, rebuilt from the original UrbanCrew concept into a modern SaaS product for events, venues, festivals, production teams and operational workforce coordination.

Challenge

Event staffing is operationally demanding.

Organisers need to understand who is available, who is qualified, who has been booked, who has confirmed and where staffing gaps remain. Crew members need clear schedules, simple communication and an easy way to manage their availability.

When this process is handled through spreadsheets, group chats, manual lists and disconnected booking tools, staffing becomes inefficient and error-prone. For larger venues, festivals, production sets and multi-day events, the coordination burden increases quickly.

The challenge was to modernise the UrbanCrew concept into a scalable SaaS platform that could support more structured workforce coordination across event environments.

Solution

Stafr was designed as a modern staffing and crew booking platform for event operators.

The platform supports availability management, booking logic, worker profiles, venue and organisation models, scheduling and assignment workflows. It provides a stronger foundation for coordinating people across operationally complex event environments.

Stafr is designed to reduce manual administration, improve visibility and support more reliable staffing decisions.

Capability Demonstrated

Stafr demonstrates AIC’s ability to take an existing operational concept and rebuild it into a scalable SaaS platform.

It shows capability in domain modelling, booking systems, availability logic, frontend design, backend architecture and operational workflow engineering.

Core Capabilities

Event-centric staffing and crew booking workflows.
Domain models for users, workers, organisations, venues and bookings.
Availability, scheduling and assignment logic.
Cloud-native SaaS architecture and scalable backend services.
Frontend experience for organisers and crew users.
Platform foundation for payments, compliance and workforce operations.
Operational visibility over staffing gaps, bookings and crew engagement.

Strategic Value

Stafr helps event operators reduce staffing friction, improve coordination and manage the people who make complex events possible.

It also demonstrates AIC’s broader capability in workforce platforms, operational SaaS, event technology and commercial product modernisation.