Stafr – Event Staffing & Crew Booking

Overview

Stafr (at stafr.io) is AIC’s complete rebuild and rebrand of the former UrbanCrew platform — redesigned from the ground up as a smart, event-centric staffing system that connects organisers with the crew that make world-class experiences possible.

Engineered as a cloud-native SaaS solution, Stafr defines robust domain models, availability algorithms, and real-time booking logic to coordinate thousands of roles across events, festivals, film sets, and live venues.
The platform removes the administrative burden of managing rotating staff, last-minute shifts, and compliance, empowering production teams to focus on execution rather than logistics.

Built with .NET 9, MongoDB Atlas, and Azure Functions, Stafr delivers mission-grade reliability and scalability for the entertainment and events sector — from small venues to global productions.

Core Capabilities

• Crew-to-Event Matching – Intelligent availability engine aligns skill, location, and role requirements in real time.

• Dynamic Scheduling & Shift Management – Automated shift generation and notification workflows reduce manual coordination.

• Venue & Event Modelling – Customisable templates for stages, zones, and resource mapping enable accurate pre-production planning.

• Integrated Compliance – Tracks right-to-work verification, certifications, and safety documentation within each booking.

• Digital Check-In / Check-Out – QR and NFC-enabled crew attendance with instant payroll reconciliation.

• Tiered Organisation Management – Multi-tenant architecture supports agencies, organisers, and freelance workers under a unified data model.

• Payments & Billing Automation – Integrated payouts, invoicing, and tax reporting for flexible or contracted engagements.

• Real-Time Dashboards – Operational visibility across crew status, event readiness, and performance analytics.

Architecture

Key Advantages

• Frictionless Booking: Match, confirm, and manage crew in seconds.

• Full Visibility: Live dashboards for availability, performance, and cost tracking.

• Scalable Model: Designed for rapid onboarding of new agencies or event partners.

• Data Security: Defence-grade encryption and multi-tenant isolation across all clients.

• Mobile-First Design: Built for on-site reliability — even with limited connectivity.

Use Cases

• Festivals & Touring Events: Manage hundreds of temporary crew with dynamic scheduling and automated comms.

• Film & Production Sets: Assign verified specialists across departments, track hours, and manage compliance.

• Sports & Hospitality Venues: Deploy staff rapidly across multiple locations with unified oversight.

• Corporate Events: Ensure delivery consistency and accountability across agencies and subcontractors.

Strategic Value

Stafr transforms event staffing from fragmented coordination into a data-driven, secure, and automated ecosystem.
It represents the evolution of UrbanCrew into a platform-as-a-service designed for scale, accountability, and operational precision.
Whether staffing a single venue or a multi-day international festival, Stafr provides the intelligence and control needed to deliver exceptional experiences with confidence.